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Participants Abroad

Program Policies

American Councils participants are required to understand and comply with the program policies set in place by the Outbound division of the American Councils Higher Education Department.

The Fine Print

The policies below are summarized. For more detailed information on the policies and terms of American Councils for International Education programs, please contact the Outbound staff at outbound@americancouncils.org.


Admission to all American Councils Programs is competitive and is based on language ability, academic record, personal essays, and references. An outside panel of language professionals reviews applications and selects the finalists. American Councils Outbound staff may interview applicants as part of the admissions process. Selected applicants will be contacted by telephone or email to schedule interviews.

Acceptance into the program is conditional on the applicant's continued ability to meet eligibility requirements. These requirements include mandatory attendance at the pre-departure orientation in Washington, DC, timely submission of all forms to the American Councils Washington office, and compliance with American Councils visa regulations. American Councils reserves the right to withdraw acceptance to the program if an applicant suffers a severe drop in GPA, is the subject of legal or disciplinary action, or fails to maintain American Councils confidence that she/he will be successful on the program.

Student Conduct

American Councils for International Education requires that participants comply with a Personal Conduct Code. Participants risk immediate dismissal from the program, loss of academic credit, revocation of visa and early return to the United States should they:

  • behave in a way that endangers or impairs the abilities of other students to participate in the program and/or American Councils staff to meet their responsibilities to the group;
  • violate host-country law, university rules, visa regulations, or travel policies;
  • possess, manufacture, or distribute drugs;
  • consume a level of alcohol that might cause physical injury, arrest, or detainment:
  • and/or fail to abide by academic policies outlined below.

Participants should understand that they are subject to the laws of the country they are visiting. In many cases, the laws overseas are much stricter and the penalties for violating them are much stronger than in the United States. All participants are expected to comply with the host country's laws as well as the policies of American Councils for International Education.



Independent Travel

Final Grades

Final grades will be determined in Washington, DC by the American Councils Outbound staff. In doing so, the office considers the grades awarded by instructors as well as evaluations and comments of the in-country staff. Therefore, participants should not assume that the grades his/her teachers announce in class will be the final grades - they may be adjusted as necessary to reflect the student's overall participation in the American Councils program.

Many factors can affect grades - readiness to speak the target-language outside the classroom, participation in excursions, and overall effort put into coursework ar of particular significance. If a decision to change a participant's grade is made, it should come as no surprise; students will have received clear verbal and/or written warnings from the American Councils staff before such measure is taken. Should a participant be dissatisfied with his/her final grade, he/she should contact the Outbound staff in the Washington, DC office.



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